Collection Information Manager

Working Hours: 35 Hours per week

Contract Type: Full-Time, Permanent

Closing Date: 05 November 2024

Interview Method: In Person (Face to Face)

Manchester Art Gallery is looking for a Collection Information Manager to join the Collection Management Team.  Lead by the Collection Manager, the team also includes our Registrar and two Collection Management Officers, and together the team provides Collections Management leadership, advice, and support across the gallery. Through the implementation of collections management systems and standards the team help to facilitate access to the collection and widen collections use whilst ensuring that risks to the collection are effectively managed. 

The Collections Information Manager is responsible for the day-to-day operation of Emu, the Galleries’ collection management system, as well as the online collections search interface on the Galleries’ website.   The Collection Information Manager is also responsible for image licencing requests, and they play a key role in other collections management activity at Manchester City Galleries, including processing acquisitions and disposals, cataloguing, locations management, auditing and the management of insurance records and provide collections management support and advice to other colleagues. 

The current focus of the team is the delivery is a capital programme to improve collection storage and address long standing issues with our buildings whilst continuing to deliver a cultural offer that attracts up to 730,000 visitors a year.  As we audit and move our collections we are seeking to improve our understanding of the under-used material held in our stores and explore it’s history, role and purpose.  We are also working to expand and enrich our documentation, to include perspectives on the collection that are broad and intersectional, helping Manchester’s residents and gallery staff learn more about Manchester’s civic collection and it’s relevance in our lives today.

We are aiming to hold interviews on 30^th October 2024.  If you have any questions about the role please contact Phillippa Milner, Collection Manager: [email protected].

You will be passionate about collections management systems and an effective advocate for collections management standards within the organisation. 

You will bring demonstrable experience of the principles and best practice of museum documentation and collections management standards and knowledge of the legal requirements, such as due diligence, copyright and IPR, and GDPR in relation to museum objects. 

You will have extensive experience of using collections management systems, such as EMu or a similar museum collection management system, including experience acting as a system administrator and experience of running complex searches, undertaking batch imports/export, running reports and bulk data editing.   You will also have knowledge of collections care standards and guidelines for environmental conditions for museum objects. 

We’re the local government authority for Manchester, and have teams across the city helping to make this a great place to live for everyone. We’re proud to do local government differently, in a city with an international reputation for diversity, creativity, culture and passion. 

When you join us, you’re joining a team of over 7,000 council staff helping to make our ambition for Manchester a reality. Whatever your role, you’ll be supporting our residents and communities to be the best they can be, and helping to build a Manchester that's fairer for everyone who lives, works, volunteers, studies or plays here. 

To make our ambition a reality, every person we recruit needs to play their its part. It takes a certain type of behaviour, attitude and way of working to get Manchester where it wants to be. Our people and partners have agreed five ‘behaviours’ – the grounding for how we must work together and treat one another:

• We take time to listen and understand
• We work together and trust each other
• We show that we value our differences and treat each other fairly
• We ‘own it’ and we’re not afraid to try new things
• We’re proud and passionate about Manchester

A career with us means you can be yourself, thrive, and build the career your talent and ambition deserve.

Creating an inclusive team at Manchester City Council 

At Manchester City Council, we strive to create a fair and inclusive workplace that is as diverse as the communities we serve.  We want to further increase the diversity of our workforce, in particular the number of Black, Asian and Minority Ethnic staff and disabled staff at all levels of the Council. This advert is open to all applicants, and we would particularly encourage applications from candidates identifying with one or both of those characteristics.   

If you want to find out more about the role, our ways of working, flexible arrangements or any workplace adjustments, please let us know by emailing [email protected]. If you are invited to interview, we will ask you if you require any adjustments for you to best demonstrate your suitability for the role in the interview process.   

Guaranteed Interview Scheme

As part of our commitment to inclusion, we offer guaranteed interviews for specific groups of people. To qualify, you'll need to meet the minimum requirements for the role, and identify with one of the below criteria:

• Members of the Armed Forces and veterans
• Are currently in care, or have previously been in care
• If you consider yourself to be disabled or if you have a long-term health condition

Accessibility 

As a Disability Confident Employer, we provide support for employees with physical or mental-health conditions, a disability or neurodiversity. Our workplaces are accessible by design, and we make workplace adjustments including providing aids, adaptations and equipment. These, combined with our flexible working policies such as disability-related leave, enable our employees to perform their role, thrive and be their authentic selves in work. 

When you join us 

We want everyone to be able to be themselves at work and give their best. If you need additional support to undertake the duties of the role, we’ll make every effort to source any necessary aids, adaptations or equipment. If, however, any task proves to be unachievable, we will look at redesigning parts of the role. 

Other relevant information 

Why work for us
Who we are - Manchester City Council 
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