Administration Support Assistant

Contract Type: Permanent, 39 weeks per year 
Working Hours: Full time 35 hours Monday to Friday 8.30am - 4pm
Number of positions: 1
Qualifications Required: Possess good numeracy and literacy skills.  A minimum of grade C in both English and Maths or equivalent is essential
Start Date: 1^st September 2025
Salary: Grade 2 £24,027 pro rata 39 weeks (actual salary £20,667)

• The post holder will report to the School Business Manager. Apart form other colleagues in the school the main contacts of the job are: The Head Teacher, teaching and support staff, pupils and parents.
• To provide routine general clerical, administrative and financial support to the school.
• To work collaboratively with all staff and parents to support pupil /student wellbeing and to promote the five outcomes of Every Child Matters.
• To undertake reception duties, answering routine telephone and face to face enquiries and signing in visitors
• To assist with pupil first aid and welfare duties, including looking after sick pupils, liaising with parents and staff etc
• To undertake routine clerical and administrative support duties on behalf of individual members of staff, in relation to the organisation of school activities.

Administration:

• To provide routine clerical support, for example, photocopying, filing, faxing, emailing, and completing routine forms
• To maintain manual and computerised records and management information systems
• To undertake typing, word processing and other IT based tasks
• ·o collect and distribute incoming mail, despatch outgoing mail as appropriate
• To undertake routine administration, for example, registers and school meals
• To assist with school administrative duties relating to examination invigilation.

Resources:

• To operate office equipment, for example, photocopier and computer
• To arrange the orderly and secure storage of supplies
• To undertake routine financial administration, for example collecting and recording dinner money

Responsibilities:

• To be aware of and comply with policies and procedures relating to safeguarding and child protection, health and safety, security, confidentiality and data protection, reporting all concerns to an appropriate person as soon as they arise
• To be aware of and support difference and to ensure equal opportunities for all
• To contribute to the overall ethos, work and aims of the school
• To attend and participate in relevant meetings as required
• To participate in training and other learning activities and performance development as required

You will be required to:

• Willingness to undertake first aid training
• Have a good understanding of and the ability to use relevant technology, for example, a photocopier
• Possess keyboard and computer skills
• Show a willingness to participate in development and training opportunities
• Ability to relate well to children and adults
• Ability to work constructively as part of a team, understanding school roles and responsibilities and your own position within these

Personal Style and Behaviour:

• Tact and diplomacy in all interpersonal relationships with the public, pupils and colleagues at work
• Self motivation and personal drive to complete tasks to the required timescales and quality standards
• The flexibility to adapt to changing workloads demands and new school challenges
• Personal commitment to ensure that services are equally accessible and appropriate to meet the diverse needs of the service users
• Personal commitment to continuous self-development
• Personal commitment to continuous school improvement
• Personal commitment to the school’s professional standards, including dress code as appropriate